Summer Academy Office Assistant (Substitute Support Staff Position)

Taipei, TPE

Prospective Substitute

Job Summary:

The primary role of the SummerAcademy Office Assistant is to provide comprehensive support to the SummerAcademy program across various functions. This position involves a range oftasks as outlined below, with additional responsibilities assigned by theEnrollment and Admission Officer and Enrollment Manager as needed. This is anhourly contracted role that offers flexibility, but the Office Assistant isrequired to commit to some hours in the Summer Academy Office. The job spansfrom August to early July, with the peak period being from February to June.

Key Responsibilities:

Handle general office duties, including answering phones, responding to emails, and providing excellent service to visitors.
Support both the Enrollment and Admission Officer and Enrollment Manager with application processing, managing enrollment records, maintaining accurate databases, and communication with applicant families.
Liaise with various offices to ensure a smooth launch of the Summer Academy Program, including Communications, Finance, Warehouse, TYPA, Facilities, Security, and Operations.
Assist in the design and production of the annual Summer Academy course catalog.
Attend parent events on campus that advertise and market the Summer Academy program.
Maintain confidentiality and ensure the security of sensitive information.
Process the enrollment and placement procedures for non-TAS summer applicants, including checking the receipt of tuition payment, course signatures/approvals, and collecting copies of foreign passports (non-TAS students).
Assist the Enrollment Manager with the preparation of student rosters for the start of the Summer Academy program.
Adapt to the needs of the Summer Academy team to ensure high-quality services for students, parents, staff, and faculty. Maintain a flexible and positive attitude in a fast-paced work environment.

Qualifications:

Strong organizational and multitasking skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to work independently and as part of a team.
Attention to detail and commitment to accuracy.
Previous office or administrative experience is preferred.

Schedule and Commitment:

Contracted on an hourly basis.
Flexible hours, with a requirement to commit to some hours in the Summer Academy Office.
Availability from August to early July, with the busiest period from February to June.

Expected Start Date: August 15, 2025

To Apply

Interested parties, please apply through this platform. Upload your latest English resume and complete the Support Staff Application form in English (you may download a fillable PDF file or Word doc below) for our review and consideration. We will keep you posted on the status of your application. Please note that direct applications via email or other channels will not be considered. Applicants are encouraged to apply as early as possible, as Taipei American School reserves the right to close the selection process at any time.