Middle School Science & Dean of Student Life Assistant
Job Summary:
The Middle School Science andDean of Student Life Assistant supports the Middle School Science Office and Dean of Student Life Office, serving as a key contact for teachers, vendors,and visitors. This role manages administrative tasks, maintains office and labspaces, coordinates orders, and ensures lab safety compliance. Additionally,the assistant supervises lab activities, supports teachers with labpreparation, and assists with classroom procedures. The role also coordinatesevent logistics, facilitates communication with stakeholders, and collaboratesacross departments. Reporting to the Science Department Chair and Dean ofStudent Life, this position ensures smooth operations and a well-supportedlearning environment.
Key Responsibilities:
Communicate with internal and external
- Receive telephone calls and handle inquiries by providing answers or directing the caller to the appropriate person.
- Interact positively with students, faculty, staff, parents, and other external entities to foster a welcoming and professional environment.
- Communicate with department members and vendors to prepare purchase orders and ensure special purchase needs are met in a timely manner.
Manage the MS Science Office
- Assist supervisor with budget planning and yearly ordering
- Developing a record-keeping system to manage and proactively plan for annual department needs and initiates each task in good time and with fully prepared documentation.
- Prepares, forwards and monitors the progress of maintenance requests made by staff.
- Monitors office supply inventories and issues supplies to staff as directed.
- Ensure the smooth operation of the Middle School Science Office by providing administrative support, including maintaining general supplies inventory, keeping the office organized, and facilitating communication.
Support Science Department and Dean of Student Life
- Provide support to teachers by preparing, collecting and maintaining lab
- In addition to monitoring departmental procedures, the role includes assisting in the classroom when labs are conducted and keeping records of tasks that help develop protocols and procedures for future years.
- Manage the safety storage system and disposal of MS Science lab chemical materials following school safety and local EPA guidelines.
- Support in planning and executing student events and activities, by submitting requests for set-up, maintenance, and booking of spaces, and facilitating communication with outside organizations and vendors to that end.
- Facilitating communication with various school departments to support the daily function of student facing events and activities.
Selection criteria:
- College graduate
- Minimum of two years successful administrative assistant experience preferred. Some science background preferred
- Proficiency in reading, writing, and speaking both English and Strong translation skills between English and Mandarin in both verbal and written forms
- Self-motivated with excellent problem- solving skills
- Effective communication and interpersonal Personable, with an appreciation for working with Middle School students
- Ability to interact professionally with vendors and external partners
- Strong attention to detail and the ability to prioritize tasks
- Strong organizational skills, with the ability to maintain accurate digital
- Capable of running errands within the school building and off-campus
- Proficiency in various digital tools, including Microsoft Word, Excel, Outlook, PowerPoint, Adobe Acrobat, etc.
- Basic accounting skills, including the ability to use Excel or other programs for budget tracking and purchase ordering
- Familiarity with office equipment (printers, scanners, copiers) and basic troubleshooting skills
- Ability to quickly learn school procedures and software for tasks
- Basic knowledge of first aid is a plus
10-Month Position every school year
Working Hours: 07:30AM to 16:00PM, inclusive 0.5 hour lunch break
Expected Start Date: August 2025
To Apply
Interested parties, please apply through this platform. Upload your latest English resume and complete the Support Staff Application form in English (you may download a fillable PDF file or Word doc below) for our review and consideration. We will keep you posted on the status of your application. Please note that direct applications via email or other channels will not be considered. Applicants are encouraged to apply as early as possible, as Taipei American School reserves the right to close the selection process at any time.